How to Create a Small Business Budget: A Simple Step-by-Step Guide

how to make a budget for a business

No one can predict computer issues, crazy weather events, or the lunchroom freezer breaking down – but you can (and should) account for them in your budget, just in case. These one-time expenses don’t happen often, but they’re important to consider. When you’re starting a business, budgeting is a top priority, but it’s not always easy to get started. By organizing your data into these documents, each month becomes easier to track than the last. The more you stay organized, the simpler it will be to maintain your budget.

Fixed costs might include rent, salaried employees, and non-variable utilities. Use a small business budget template or spreadsheet to itemize and add up your income. Consider using a tool that tracks itemized income monthly so that you can more easily note changes over time. This is another chunk of savings but with a more specific purpose.

How to Make a Budget in 5 Steps

(We know a great tool called EveryDollar. Just saying.) Either way, it’s totally okay to start by writing out everything on a sheet of paper. When you learn how to make a budget—and do it every month—you’re giving your money purpose. Plus get our weekly newsletter packed with other great tips our clients use every day to cut tax liability, increase cash flow, and add more fun to business. Some software programs even let you set multiple budget scenarios and have “cloning” features, which simplify the budgeting process after the first year.

  • When your earnings are greater, you may spend more on variable costs, but when your earnings are lower, you should aim to cut back where you can,” says Hudson.
  • Once a non-monthly bill comes due, simply transfer the money from your savings account to your checking so it can be paid.
  • Similarly, you should review your actual expenses against your budgeted ones and try to identify where the costs differed from your budget plan.
  • Creating a budget for your small business can be daunting, but doing so is essential for any successful company.
  • Once you’ve established your income and expenses as well as when money is needed for each bill or other expense, set up two biweekly budgets.

These costs include things like equipment, software, and legal fees. When estimating your one-off costs, be sure to include all of the necessary expenses for setting up your business. For example, let’s assume that you are a business owner of a winter clothing company. Your products are on demand only during that season, so most of your revenue comes during that period. For the rest of the year, you can use the earnings to keep the business going and market to specific target groups, like hikers or travelers. This will help you gauge how successful your products are during off seasons, what revenue to expect, and how much to save during your peak periods.

Choose your budgeting tool.

Subtract all of these from your revenue to move closer to your profit. Your budget should be based on historical financial data and not exceed what you expect to make in the budgeted period. Be realistic with your numbers and projections so that you do not find yourself in a position you cannot recover from. how to make a budget for a business Creating a budget for your small business can be daunting, but doing so is essential for any successful company. We’ve rounded up expert tips and created a step-by-step guide for designing a strong small business budget. Now you’re ready to find your net profit—or what’s referred to as the bottom line.

Sum all your fixed costs because they’ll be present irrespective of your sales and variable costs. The first thing you’ll do in your budgeting process is gathering all your business’s income sources. Consolidate them to have an estimate of total revenues for the next financial period. Putting in the work to create your budget may seem like a hassle. But while it takes a bit of time and energy, it’s worth the extra effort.

QuickBooks Online

Your budget plan must be actively revisited and re-evaluated, preferably each time you deal with major expenses. When running your own business, some expenses will sneak up on you when you least expect them. These may come in the form of sudden repairs required for your equipment or an unexpected increase in your monthly rent. By predicting these changes and accounting for them in your budget, you’re more likely to avoid major financial problems and maintain a healthy financial outcome.

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